Booking Process

Public Welfare Foundation shares our space with other nonprofits who are looking for meeting and event space. Learn how to partner with us!

How to book the True Reformer Building

We share our space with the nonprofit community who are looking for event spaces at no cost. That said, there are some logistical costs – such as catering and use of AV – that may apply for nonprofits depending on the organization’s needs, such as catering and AV support.

Event space can be reserved Monday through Friday, 8:00 a.m. to 9:00 p.m. These times are fixed and reflect both the earliest and latest times a group is permitted to occupy the space. Please allow for setup and breakdown times when calculating space reservation time periods.

If you would like to visit the space, please email spacerental@publicwelfare.org to schedule a walkthrough.

Process

  • Due to the high volume of requests, please allow at minimum 24 hours for a response.
  • We strongly encourage sending email requests for dates at least five weeks in advance of the desired date.
  • Please note the Foundation does not accept request forms that are not completed in full detail.

  • We’ll send you a Space Request Form if your requested date is available.
  • Fill out the Space Request Form and return it at least one month in advance of the requested date.

  • If approved, we’ll send an email acknowledgement that includes a request for your required documentation. Please send us the required documentation via email to spacerental@publicwelfare.org.
  • The required documentation includes:
    • A copy of the signed agreement
    • A copy of the organization’s 501(c)3 certification letter
    • A Certificate of Insurance. The Certificate of Insurance must meet the Foundation’s requirements. For instructions on how to properly complete a Certificate of Insurance for an event at the True Reformer Building, please go here.
    • Government agencies must submit a “Statement of Self Insurance,” which can be acquired through the DC Office of Risk Management. This “Statement of Self Insurance” serves as a rental fee waiver and as a Certificate of Insurance
    • If any attendees will be under the age of 18, the foundation will ask for proof of Abuse & Molestation coverage to be included on the Certificate of Insurance.
    • If an organization or person is unable to provide a Certificate of Insurance, the foundation will issue the Host Terms of Use and Waiver of Liability form.
    • Groups without a Certificate of Insurance will not be allowed to have attendees under 18 years of age.

  • Once we receive and approve the Required Documentation, we’ll issue a Space Agreement outlining the details and requirements for your use of the True Reformer Building space.
    • The Space Agreement may include costs associated with your event.
  • Please sign the Space Agreement and return it to Public Welfare Foundation, along with any additional required documentation or payment by the specified deadline.
    • Reservation dates are only complete once an agreement has been countersigned by the Foundation.
Start Your Booking

Logistical Information

  • The Foundation requires that groups do not publicize, advertise or distribute materials prior to receiving a fully executed agreement, countersigned by the Foundation.
  • All promotional materials must refer to the “True Reformer Building,” and not Public Welfare Foundation. Any material containing the name of the Foundation must be cleared in advance with the Foundation and cannot be printed or distributed before written approval is given.
  • Food and drinks can be served at the True Reformer Building but only buffet style meals can be accommodated. Food (including plated dinners) that requires additional heating can not be accommodated. No alcohol is permitted on the premises. Those using the space should arrange for services directly with an approved vendor.
  • When reserving the Lankford Auditorium, an A/V technician must be hired from our approved vendor list for all other A/V equipment needs other than use of microphone. The Mini Marsh Room does not require the use of an A/V technician. If A/V equipment is critical your event, we encourage you to hire a technician from our approved vendor list. If you have a licensed audio visual technician you’d like to use in lieu of ours, they must be approved by the Foundation before your event.
  • As the True Reformer Building also serves as an office building during the daytime, no music can be played during the hours of 8:00 a.m. – 6:00 p.m. Music can be played at evening events only.
  • Organizations are required to provide a “greeter,” or lobby attendant who is responsible for ensuring that only authorized equipment and invited attendees enter the space.
  • Organizations are prohibited from bringing any equipment into the spaces before, during, or after the event.
  • Organizations cannot move furniture. All requests for room configuration must be made in advance in order to be included in the contract.
  • Signage is limited to the rooms being reserved – signage is not allowed in the lobby or other areas of the building.
  • The True Reformer Building does not offer reserved parking to event hosts or attendees. There is street parking in the area, subject to availability.

Host your next event in the True Reformer Building!

Book the Space Now